Applications from women are particularly encouraged for this internship

About the UNICC:

The United Nations International Computing Centre (UNICC) is the leading provider of Information Technology and Communications (ICT) services within the United Nations System. Over the last four decades, UNICC has been continually expanding the services it is providing to its Partners in various parts of the world, and in various areas of ICT.

As a part of the UN family, UNICC espouses the same values that the UN embraces. As a service provider, its core values are unmatched and underlie its continued growth: trust, customer-focus, accountability, understanding cross-cultural differences, excellence, innovation and teamwork. This combination has made ICC the preferred provider of shared ICT services within the United Nations System.

UNICC is committed to delivering reliable ICT services driven by best practices. With its world-class technology and state-of-the-art infrastructure, together with the vast cross-domain experience of its very knowledgeable staff, UNICC is always ready to offer UN-friendly shared solutions to the United Nations System of Organizations.

Purpose of the position:

The UNICC is offering opportunities for students to acquire practical and direct exposure in a whole range of exciting areas in general international contract administration and procurement areas.

Organizational setting and reporting:

Interns work five days per week (37.5 hours) under the supervision of a staff member in the Procurement Unit.

Responsabilities could include:

Responsibilities may include part or all of the following:

• To prepare contracts for signature after coordination with Legal, Procurement and/or technical unit.
• Provide administration support during the preparation of the procurement requisitions and ensure compliance with WHO Procurement rules and regulation
• Effectively coordinate with the requesting units to collect information for timely submission of procurement requests
• Process requests for goods and services procurement using UNICC internal procurement system
• Coordinate with vendors to support the Procurement Team in obtaining quotes / proposals
• Assist Procurement Team in preparation and publishing of tenders
• Create supplier accounts and process procurement requisitions in the ERP system
• Maintain an up-to-date list of suppliers and contractors
• Organize and file procurement documents in the respective SharePoint folders
• Perform other duties as required

Competencies:

• Communication:

Communicating in a credible and effective way: Expresses oneself clearly in conversations and interactions with others; listens actively. Produces effective written communications. Ensures that information is shared.

• Teamwork:

Fostering integration and teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.

• Planning & Organizing:

Plans and prioritizes work effectively in coordination with the supervisor. Manages ambiguity and pressure in a self-reflective way. Produces and delivers quality results. Is action oriented and committed to achieving outcomes.

Education:

• Has completed a secondary commercial school or enrolled in a university programme with background in contract administration, law, procurement or related field

Work Experience / Knowledge / Skills:

Essential

• Good computer skills. Proficient in Microsoft Office (Excel, Word, Outlook, Teams. etc.) and SharePoint
• Good contract administration or procurement skills
• Good interpersonal skills with people of different national and cultural backgrounds.
• Meticulous, organized and a good team player
• Has good communication skills

 Desirable

• Working knowledge of ERP Systems such as Oracle
• Basic knowledge of ServieNow and/or Microsoft Dynamics365

Language:

• Fluency in English is required (verbal and written)
• Intermediate knowledge Spanish language is desirable