{"id":66538,"date":"2025-02-27T16:48:27","date_gmt":"2025-02-27T15:48:27","guid":{"rendered":"https:\/\/www.unicc.org\/?post_type=jobpost&#038;p=66538"},"modified":"2025-03-18T12:22:45","modified_gmt":"2025-03-18T11:22:45","slug":"administrative-assistant-5","status":"unpublished","type":"jobpost","link":"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p><strong><span style=\"color: #000000\">The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation and gender identity.<\/span><\/strong><\/p>\n<p><span style=\"color: #006cb5;text-decoration: underline\"><strong>Purpose of the Position<\/strong>:<\/span><\/p>\n<p>The purpose of the position is to provide administrative support to the UNICC office in Valencia. The incumbent will be responsible for delivering high quality administrative and legal support services, to ensure that routine services and activities within these domains are properly implemented.<\/p>\n<p><span style=\"color: #006cb5;text-decoration: underline\"><strong>Objectives of the Programme<\/strong>:<\/span><\/p>\n<p>The objective of the Centre is to provide trusted ICT services and digital business solutions to its Clients and Partner Organizations.<\/p>\n<p><span style=\"text-decoration: underline\"><strong><span style=\"color: #006cb5;text-decoration: underline\">Main duties and responsibilities:<\/span><\/strong><\/span><\/p>\n<p>The incumbent will work under the direct supervision and guidance of the Administrative Assistant Lead within the Management and Strategy Division (MS) and in close collaboration with its Administration and Policy (Legal) teams. The incumbent could be requested to do any other tasks of similar level in related fields.<\/p>\n<p><strong>UNICC Valencia Administration<\/strong><\/p>\n<ul>\n<li>Provide administrative support to UNICC Valencia staff and consultants, including:<br \/>\no Coordinating onboarding and offboarding of personnel<br \/>\no Monitoring requests for tools and accesses<br \/>\no Processing UN grounds passes<br \/>\no Providing induction training on UNICC administrative procedures<br \/>\no Preparing Overtime and Night Differential for UNICC Staff<\/li>\n<li>Assist UNICC Valencia staff on the organization of duty travels in line with existing policies and serve as a back-up for other duty stations<\/li>\n<li>Conduct management of UNICC Valencia office shared mailboxes, dispatching\/answering emails<\/li>\n<li>Respond to enquiries from staff and consultants regarding administrative policies and procedures, processes and practices, etc., and direct the enquiries to the appropriate staff\/unit, if necessary<\/li>\n<li>Provide support to UNICC staff on MOFA requests interact with UNICTF-V Liaison Office for submission and follow up of requests, tracking of open topics, review and submission of documentation, provide information to<br \/>\nUNICC staff about entitlements and respond to enquiries of this nature<\/li>\n<li>Manage and maintain the internal office space allocation, participate in the periodic review, interact with UNICTF V Support Office for office space requirements and issues<\/li>\n<li>Assist in the organization of events, workshops and conferences for the office; room bookings and tracking of costs, when incurred<\/li>\n<li>Collaborate with other administrative staff on shared initiatives, and contribute to streamlining administrative procedures and documents across UNICC<\/li>\n<li>Provide administrative assistance and support to UNICC staff who are on duty travel in Valencia, as well as to external visitors<\/li>\n<li>Update the UNICC Staffnet intranet site with approved documents and announcements as required by the Organization. Assist in developing relevant materials and activities, production of documents related to the<br \/>\nValencia Office matters (i.e. brochures, presentations, multimedia, and newsletters)<\/li>\n<\/ul>\n<p><strong>Legal (Policy) support:<\/strong><\/p>\n<ul>\n<li>Support the research, review, analysis, adaptation, interpretation and drafting of legal briefs, memoranda, clauses, contracts, and any other legal documentation required by the Policy (Legal) Unit (MSL) in line with UNICC\u2019s legal, institutional and contractual framework and Mandate<\/li>\n<li>Aid in processing and responding to correspondence, queries and legal requests from internal stakeholders<\/li>\n<li>Support the MSL team in any other legal matters, as required<\/li>\n<\/ul>\n<p><strong>Other:<\/strong><\/p>\n<ul>\n<li>Provide other ad hoc support either within the team or in other teams as required \u2013 this includes the participation in special projects or support to service delivery for short period of time on a part-time or full-time basis<br \/>\nupon request from the senior management<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":180,"featured_media":54149,"menu_order":0,"template":"","meta":{"_acf_changed":false,"_links_to":"","_links_to_target":""},"jobpost_category":[19],"jobpost_job_type":[20],"jobpost_location":[25],"jobpost_tag":[],"class_list":["post-66538","jobpost","type-jobpost","status-unpublished","has-post-thumbnail","hentry","jobpost_category-vacancy","jobpost_job_type-internal","jobpost_location-valencia-spain"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Administrative Assistant - UNICC<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/\" \/>\n<meta property=\"og:locale\" content=\"es_ES\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant - UNICC\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/\" \/>\n<meta property=\"og:site_name\" content=\"UNICC\" \/>\n<meta property=\"article:modified_time\" content=\"2025-03-18T11:22:45+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Tiempo de lectura\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutos\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/\",\"url\":\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/\",\"name\":\"Administrative Assistant - UNICC\",\"isPartOf\":{\"@id\":\"https:\/\/www.unicc.org\/es\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.unicc.org\/wp-content\/uploads\/2023\/05\/Website-Job-Post-Featured-Image.svg\",\"datePublished\":\"2025-02-27T15:48:27+00:00\",\"dateModified\":\"2025-03-18T11:22:45+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/#breadcrumb\"},\"inLanguage\":\"es\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"es\",\"@id\":\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/#primaryimage\",\"url\":\"https:\/\/www.unicc.org\/wp-content\/uploads\/2023\/05\/Website-Job-Post-Featured-Image.svg\",\"contentUrl\":\"https:\/\/www.unicc.org\/wp-content\/uploads\/2023\/05\/Website-Job-Post-Featured-Image.svg\",\"width\":540,\"height\":359},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.unicc.org\/es\/working-with-icc\/administrative-assistant-5\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.unicc.org\/es\/inicio\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Puestos\",\"item\":\"https:\/\/www.unicc.org\/es\/working-with-icc\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Administrative Assistant\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.unicc.org\/es\/#website\",\"url\":\"https:\/\/www.unicc.org\/es\/\",\"name\":\"UNICC\",\"description\":\"Digital. 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